About ChatGPT and the importance for project management, pt3
AI software such as the chatbot ChatGPT is also used today in project management, where numerous tasks such as the planning, organization, monitoring and control of projects sometimes have to be processed in parallel. The logical and chronological sequences of classic project management are ideal for getting assessments and analyzes from the AI. ChatGPT provides companies with a simple, intuitive user interface that enables them to try out new possibilities without in-depth technological knowledge and complex integrations. According to a survey by the IT service provider Adesso, 90 percent of German companies see it the same way and are already dealing with the possibilities offered by models like ChatGPT.
ChatGPT – the all-in-one tool
ChatGPT enables project leaders to complete their tasks faster and more precisely by asking the system questions when needed and receiving appropriate answers in real time. This makes it easy to access relevant project-related data such as schedules, budgets or other resources in order to keep track of the progress of a project, identify possible obstacles and make well-founded decisions. This can reduce the workload and help bring projects to fruition successfully and smoothly.
In addition, ChatGPT can also be used for project planning and scheduling: By analyzing past projects and data, the tool helps to develop realistic schedules, set priorities and allocate resources efficiently. The program can also create risk assessments and identify potential problems that arise during project implementation. The corresponding data can be fed into the software in a variety of digital formats: With the help of algorithms, ChatGPT processes speech and uses machine learning to analyze it and gain insights from it. This saves a lot of time and valuable resources during project planning.
In addition, ChatGPT can be trained to consider project data such as KPIs, schedules or budget information. The software uses data from various sources such as financial or project management tools, calendars and e-mails or classic spreadsheets. In this way, she identifies recurring patterns and tendencies in project progress, for example when deadlines are not met or budgets are regularly exceeded. Based on this information, ChatGPT can create recommendations within a few seconds on how processes and the use of resources can be optimized in order to counteract problems in good time.
Furthermore, ChatGPT is considered a real communication talent that can be used to facilitate the exchange within the project team. The software offers a central platform for sharing ideas, data and information. The advantage: no one has to laboriously switch between different applications, which helps to keep an overview.